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Standalone service

Immigration Follow-Up for the 6-12 Month Decision

Build a system that responds to inquiries, books consultations, recovers no-shows, and follows up with immigration prospects who are not yet ready to hire.

Map my follow-up
Direct answer

Most immigration prospects are not ready to hire a lawyer the day they first ask a question.

We build a follow-up system that responds immediately, helps the prospect book, recovers missed consultations, and then follows the actual immigration process. Your prospects receive information tied to their intended move and timeline, not a generic newsletter every few weeks.

What is included

A follow-up system tied to the immigration process

The useful sequence depends on the case type, destination, timing, and what the prospect still needs to understand.

Process and intake mapping

  • Map the stages from first inquiry to signed engagement
  • Define CRM stages, ownership, handoffs, and follow-up deadlines
  • Separate immediate prospects from people planning a move months later
  • Identify the main questions and objections by case type
  • Mark where staff need to step in

Immediate response and booking

  • Send an automated first response after an inquiry
  • Integrate your calendar and set up consultation booking
  • Notify your team and assign the lead
  • Send consultation reminders
  • Follow up after no-shows and help prospects rebook
  • Escalate when a high-intent prospect receives no staff response

Immigration follow-up

  • Build sequences for each case type and destination
  • Educate prospects planning six or more months ahead
  • Cover the process, documents, timing, trust, and fees
  • Send country or program updates relevant to the planned move
  • Follow up at milestones and with inactive prospects

System setup and handover

  • Configure CRM fields, stages, and workflows
  • Set up email, SMS, or messaging flows where appropriate and consented
  • Write templates in the firm's voice
  • Set staff review and approval controls
  • Track response, booking, show, engagement, and reactivation
  • Test and document the system, then hand it over to your team
Process

Start with one case type

  1. 01

    Review your firm's current intake, CRM, messages, and handoffs.

  2. 02

    Choose one priority case type or destination and map the full path.

  3. 03

    Write the messages, decision branches, staff tasks, and approval rules.

  4. 04

    Set up the workflows and connect the booking and delivery systems.

  5. 05

    Test every branch with sample leads before anything reaches a prospect.

  6. 06

    Train the intake owner and hand over the documentation.

  7. 07

    If your firm wants ongoing optimization, scope it separately.

Good fit

This is useful when

  • Your prospects regularly say their planned move is six or more months away.
  • Your firm books consultations, but too many people do not show.
  • You have a CRM, but follow-up depends on individual memory.
  • Your paid leads are increasing faster than your intake process can mature.
  • Your firm needs different follow-up for different case types or destinations.
Not a fit

Do not buy this when

  • No one inside your firm owns intake and follow-up.
  • Your firm will not review or approve client-facing content.
  • You want to automate individualized legal advice.
  • You expect software to fix an offer prospects do not understand.
Boundary

What the system does not replace

The system provides approved education, reminders, routing, and follow-up. It does not perform your lawyer's legal assessment or send individualized legal advice without your firm's review and approval.

FAQ

Questions firms ask before starting

Do we need to buy Immileads leads first?
No. Follow-up implementation is available as a standalone service for firms using referrals, their own advertising, another lead source, or a mixture of channels.
Does this replace our intake team?
No. It removes repetitive response, routing, reminder, and follow-up work. Staff still handle legal assessment, nuanced questions, consultations, and engagement decisions.
Can the sequence differ by case type or country?
Yes. A family case, employment case, and long-term relocation plan do not have the same questions, evidence, timing, or objections.
Do you manage the system forever?
We build, test, document, and hand over the system as part of the standard engagement. We can scope ongoing optimization separately if your firm wants it.

Which case type loses the most prospects?

Start with one case type, one destination, and the messages your team actually sends today. We will map the gaps before proposing automation.

Map my follow-up